Privacy Policy

Effective Date: 1 January 2026

AIC Inc (“AIC") takes privacy, confidentiality, and information security seriously. This Privacy Notice and Policy (“Policy”) explains how we collect, use, process, store, and protect personal information through our website, communications, and business operations.

This Policy applies to visitors to https://aic-systems.com, business contacts, partners, and job applicants.

1. Our Principles

AIC is a sovereign cybersecurity infrastructure company. We design our systems and our operations according to the following principles:

Data minimization
Purpose limitation
Security by design and by default
No advertising data usage
No sale or brokerage of personal data

We collect only what is necessary, protect it using appropriate technical and organizational measures, and retain it only as long as required.

2. Information We Collect

2.1 Website Usage Data

You may visit our website without providing any personally identifiable information. Our servers may automatically collect limited technical information such as:

Internet Protocol (IP) address
Browser and device type
Operating system
Date and time of access
High-level usage pattern

This information is used strictly for:

Security monitoring and abuse prevention
Reliability and performance analysis
Infrastructure protection
Aggregate statistical analysis

This information does not directly identify you.

2.2 Information You Provide Voluntarily

If you contact us through our website or by email, we may collect:

Your name
Your email address
Your organization and role
Any information you choose to include in your message

We use this information solely to respond to your inquiry or conduct business communications.

We do not use this data for advertising.
We do not sell or share this data.

3. Job Applicants

If you apply for a position at AIC by email or other means, we may collect and process information such as:

Name and contact details
CV / resume
Education and work history
Skills, certifications, and qualifications
Compensation expectations
Any other information you voluntarily provide

3.1 Purpose of Processing

We process applicant data solely for:

Evaluating your application
Communicating with you about the role
Building a talent pool for future roles (unless you request deletion)
Legal and compliance purposes

We may retain applicant data for future opportunities unless you request otherwise.

4. How We Use Personal Information

We process personal information only where permitted by law, including where:

It is necessary to respond to your inquiry
It is necessary to evaluate an application
It is necessary for legitimate business operations
It is necessary to comply with legal obligations
It is necessary to protect AIC, our systems, or others from abuse, fraud, or security threats

We do not use personal data for profiling, advertising, or data resale.

5. Use of Artificial Intelligence

AIC may use AI-enabled tools in limited contexts, including:

Resume screening and recruiting assistance
Internal security operations and analysis

All consequential decisions (such as hiring decisions) are subject to human review. AI systems do not make final decisions autonomously.

We apply data minimization principles and do not use AI to infer sensitive or protected attributes.

6. How We Share Information

We do not sell personal data.

We may share personal information only in limited circumstances:

With trusted service providers under strict confidentiality and security obligations
With professional advisors (legal, accounting, etc.) under confidentiality
In connection with a corporate transaction (merger, acquisition, restructuring)
Where required by law, court order, or government authority
Where necessary to protect the rights, property, or safety of AIC, our users, or others

All such sharing is limited to what is strictly necessary.

7. International Users

AIC operates in the United States and the European Union. If you are located outside the United States, your information may be processed in the United States or other jurisdictions where we operate, in accordance with applicable data protection laws and appropriate safeguards.

8. Data Security

Given the nature of our business, AIC applies strong security measures, including:

Access controls and least-privilege principles
Segmentation and monitoring
Encryption where appropriate
Logging and audit controls
Incident response procedures

No system can be guaranteed to be perfectly secure, but we design our systems and processes with security-first principles.

9. Data Retention

We retain personal information only as long as necessary for:

The purpose for which it was collected
Legal or regulatory obligations
Legitimate business needs

When no longer needed, data is securely deleted or anonymized.

10. Children’s Privacy

AIC does not knowingly collect personal information from children under the age of 13. If such information is discovered, it will be deleted in accordance with applicable law.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their content or privacy practices. You should review their policies independently.

12. Your Privacy Rights

Depending on your jurisdiction (including the EU and certain U.S. states), you may have rights to:

Request access to your personal data
Request correction of inaccurate data
Request deletion of your data
Object to or restrict certain processing

To exercise your rights, contact us using the details below.

We do not discriminate or retaliate against individuals for exercising privacy rights.

13. Do Not Track Signals

At this time, there is no universally accepted standard for responding to “Do Not Track” browser signals. Therefore, AIC does not currently respond to such signals.

14. Changes to This Policy

We may update this Policy from time to time. Material changes will be posted on our website. The effective date at the top of this Policy will reflect the latest version.

15. Contact Information

For privacy-related questions or requests, please contact:
Email: hi@aic-systems.com